Sri Lanka Red Cross > Tenders > CALLING SEALED QUOTATIONS FOR – SERVICE PROVIDER FROM TV CHANNELS IN SRI LANKA TO PRODUCE AND BROADCAST A TV AND YOU TUBE PROGRAMME

CALLING SEALED QUOTATIONS FOR – SERVICE PROVIDER FROM TV CHANNELS IN SRI LANKA TO PRODUCE AND BROADCAST A TV AND YOU TUBE PROGRAMME

Posted on Sunday, June 15th, 2025

Sri Lanka Red Cross Society

 

Tender Document

Calling sealed quotations for – service provider from TV channels in Sri Lanka to produce and broadcast a TV and You Tube programme related to the Managing Together project.  

 

Terms of Reference (ToR)

 

TV and YouTube Program Production and Broadcasting

Project Title: Managing Together – Integrating Community-Centred, Ecosystem-Based Approaches into Forestry, Agriculture, and Tourism Sectors

 

  1. Background

The “Managing Together” project, implemented in the Malwathu Oya River Basin, Sri Lanka, aims to integrate community-centred, ecosystem-based approaches into forestry, agriculture, and tourism sectors to enhance biodiversity conservation and climate resilience. As part of its communication and outreach strategy, the project seeks to engage the public and key stakeholders through the production and broadcast of a high-quality TV and YouTube program. This multimedia initiative will highlight project goals, field activities, community participation, and success stories to raise awareness and support for sustainable practices.

 

  1. Objective

To engage a qualified and experienced media production and broadcasting service provider to:

  • Develop and produce a compelling TV and YouTube program aligned with the project’s themes.
  • Educate the public on biodiversity conservation and sustainable ecosystem-based practices.
  • Showcase field interventions, community engagement, and project achievements.
  • Broadcast the program on national television and distribute widely through digital platforms.

 

  1. Scope of Work

The selected service provider will be responsible for:

  • Concept Development: Creating a creative concept and detailed script in consultation with the project team.
  • Production: Producing a series of 6 to 10 episodes, each with a runtime of 20–30 minutes.
  • On-site Filming: Capturing footage in project sites across the Malwathu Oya River Basin.
  • Post-Production: Editing and finalizing content with professional quality, including subtitles in Sinhala, Tamil, and English.
  • Broadcasting: Airing the program on a widely viewed national television channel.
  • Digital Distribution: Publishing the series on YouTube and promoting it via social media.
  • Promotion: Supporting digital outreach and engagement with viewers.

 

  1. Deliverables
  • Creative concept notes, production plan, and timeline.
  • Approved scripts and visual storyboards for each episode.
  • Professionally produced, high-definition episodes with multilingual subtitles.
  • TV broadcast schedule and airing confirmation.
  • Uploaded episodes on YouTube with viewer analytics and engagement reports.
  • Final report summarizing program reach, feedback, and lessons learned.

 

  1. Duration

The assignment will be implemented from the date of contract signing until 30 June 2026, with ongoing production, broadcasting, and promotion throughout the project period.

 

  1. Required Qualifications
  • Demonstrated experience in multimedia production for TV and digital platforms.
  • Proven track record in producing educational or environmental content.
  • Ability to conduct field filming in multiple rural and remote locations.
  • Technical capacity for post-production editing, sound, and subtitling in three languages.
  • Strong coordination skills and ability to work collaboratively with diverse teams.

 

  1. Proposal Submission Requirements
  • Company profile highlighting relevant experience.
  • Concept note and proposed production methodology.
  • Budget estimate with detailed cost breakdown.
  • Work plan and timeline for completion of deliverables.
  • Portfolio of past similar work or a show reel.

 

  1. Evaluation Criteria
  • Technical approach and creative vision.
  • Relevance and quality of past work.
  • Cost-effectiveness of the proposed budget.
  • Institutional and logistical capacity to complete the assignment on time.
  • Ability to produce content in line with project objectives and target audiences.

 

  1. Payment Schedule
    Milestone Deliverables Time line Payment (% of total)
    Upon contract signing Submission and approval of concept note, production schedule, and first script draft In June 2025 20%
    After completion of 50% of episodes Filming and delivery of at least 3–5 edited and subtitled episodes By end of July 2025 30%
    After full production and broadcast Completion of all episodes, TV broadcast confirmation, and YouTube uploads with analytics End of March 2026 40%
    Upon submission of final report Final summary report with engagement metrics and feedback analysis End of May 2026 10%

 

Click here to download the Bid Document

https://drive.google.com/drive/folders/1ImMTCRV9IA109clpGdhhiu72o_Wbg2AY?usp=sharing

 

Reference – SLRCS/PRO/2025/009

 

a. Duly completed sealed Tenders marked with tender reference no. SLRCS/ PRO/2025/009 should be deposited in the Tender Box at SLRCS – NHQ No. 106, Dharmapala Mawatha, Colombo 07, between 09.00 a.m. to 4.00 p.m. on any weekday until  1.00 p.m. on 24th June 2025 .

 

b. Tenders will be opened in the presence of Tenderers or their duly authorized Representative on 24th June 2025 at 2.30 p.m. at the SLRCS –NHQ, No. 106, Dharmapala Mawatha, Colombo 07.

 

Director General

Sri Lanka Red Cross Society,

National Head Quarters,

106, Dharmapala Mawatha,

Colombo 07.